Song Registration

Our platform supports a collaborative, multi-step registration process for songs. This system ensures that ownership, metadata, documents, and approvals are properly collected before a song is submitted to Worth for final review and publication.

What is Song Registration?

Song registration is the process of formally documenting a song on the Worth platform with:

• Ownership shares and rights holders
• Artist contributions and roles
• Metadata (ISRC, publisher info, etc.)
• Supporting documents (split sheets, contracts)
• Approval from all stakeholders

Once registered and approved, songs can be linked to projects, tracked for revenue, and included in fundraising campaigns.

Song Status

Status	Description
Pending	Initial registration in progress. Ownership, metadata, and approvals are being collected.
Registered	All required approvals are complete.

Who Can Register Songs?

Organization Admins can register songs on behalf of their organization. The registering organization becomes the "Song Registrant" with full control over the registration process.

Roles and Permissions

Song Registrant

Members of the organization that creates the song have certain privileges:

• Organization Admins in this organization can edit, approve, and submit the song
• Organization Viewers can view the song but cannot edit or submit

Organizations with Ownership

When you add organizations to the ownership structure:

• They are automatically assigned the Song Admin role
• Their Organization Admins can edit and approve (but cannot submit)
• Their Organization Viewers can only view
• They must approve the song before submission

Individual Approvers

You can add specific people to the approval list:

• Their default organization gets Song Admin access
• They can edit, approve, and submit

Need custom permissions? Contact the Worth team to adjust roles for your organization or registered songs.

Registration Workflow

Step 1: Initial Creation

Organization Admins initiate the registration process:

1. Click "Register Song"
2. Enter basic information:
   • Song name
   • Primary artist (select existing or contact us if you need a new artist profile created)
   • Initial ownership organizations and percentages
3. Submit to create the song

The song is created with "pending" status and you can now add additional details.

Step 2: Add Collaborators and Ownership

Define who owns economic rights to the song:

1. Add organizations with their ownership percentages
2. Specify the rights type (recording, publishing, etc.)
3. Set effective dates if ownership will change over time

Important Notes:

• Percentages are tracked in basis points (100% = 10,000 basis points)
• An organization must be registered on Worth before you can add them
• All organizations with ownership stakes must approve the registration

Step 3: Provide Metadata

Add detailed information about the song:

Standard Fields:

• ISRC (International Standard Recording Code)
• Spotify ID
• Publisher information
• Recording year
• Release date
• Genre and language
• Explicit content flag

Custom Metadata: Contact us to add additional information specific to your needs.

Pro Tip: The more metadata you provide, the easier it will be to match revenue from distributors and track performance across platforms. Note that ISRC is required to collect revenue.

Step 4: Add Artist Contributions

Document all artists who contributed to the song.

Step 5: Upload Documents

Attach supporting files to your song registration:

Common Document Types:

• Split sheets
• Publishing agreements
• Recording contracts
• Copyright certificates
• Distribution agreements

Upload Options:

• Internal Files - Upload directly to Worth (stored securely)
• External Links - Link to documents stored elsewhere (e.g., for highly sensitive files)

All documents are private and only accessible to organizations with Song Admin or Song Viewer roles.

Step 6: Collect Approvals

Before submitting to Worth, all stakeholders must approve the registration.

Organization Approvals:

• All organizations with ownership stakes must approve
• You can add additional organizations to the approval list even if they don't have ownership
• Any admin in the organization can approve on behalf of the entity
• Approval is recorded with the approver's name and timestamp

Individual Approvals:

• You can add specific people by their account
• They approve on their own behalf
• Their default organization automatically gets Song Admin access

Important: Approval Reset If any of the following fields are edited after approvals are collected, all approvals are reset:

• Ownership percentages
• Adding/removing organizations
• Metadata changes
• Document uploads or deletions

This ensures all parties have approved the final version of the registration.

Step 7: Submit for Review

Once all approvals are collected, you can submit the song to Worth:

1. Click "Submit for Review"
2. The system validates:
   • ✅ All ownership organizations have approved
   • ✅ All added approvers have approved
   • ✅ Required metadata is complete
   • ✅ Ownership percentages are reasonable
3. Song status changes to "submitted"
4. Worth team is notified for review

During Review: You cannot edit the song while it's being reviewed. If changes are needed, Worth staff will move it back to "pending" status with feedback.

Step 8: Worth Approval

The Worth team reviews your submission:

1. Verifies ownership information
2. Checks metadata for accuracy
3. Reviews supporting documents
4. Approves or requests changes

Common Questions

What if a co-owner doesn't have a Worth account? You can add them to the approval list by email. They'll be invited to create an account and approve the registration.

Can ownership change after registration? Yes, but significant changes may require re-approval from Worth staff. Contact support for guidance on ownership transfers.